Category Archives: Stories

How I became a museum registrar II

A vagabond in the museum field

Angela Kipp

picture by Bernd Kiessling

View of my recent working place.
HDR photo by Bernd Kießling

This should better read: How I realized that I was a registrar, but let’s start at the beginning…

I always loved old stuff and I climbed castles and went to museums as long as I can remember. So it was somehow logical that I chose museum studies when school was finished. By the way, my job center agent considered it a very dumb idea… Anyway, I decided to study in Berlin, at the „Fachhochschule für Technik und Wirtschaft“ (FHTW, University of Applied Sciences). This meant that I had to do 6 months of internship at a museum or archive to fulfill the entry requirements.

I did this in the Landesmuseum für Technik und Arbeit (museum for technology and work) in Mannheim. This was the first time I came into contact with the work in museum collections because one of my tasks was to document a collection of about 500 tin cans, reaching from very tiny medication containers to large coffee containers.

The advantage of this internship was not only that I was accepted as a student of museum studies in Berlin in the fall of 1998, but also that I had a museum job in my first semester break. The Landesmuseum für Technik und Arbeit had an exhibition on „coffee, how to make it and how it tastes“. I was a combination of a visitor guide and a bartender, explaining how to roast coffee at a roasting machine and afterward selling cups of coffee to the visitors. When there was nothing to do I documented coffee machines and coffee mills and I can still give you a five minute lecture on the principle of the „recirculating percolator“ and why it’s a dumb idea to brew your coffee with it.

In my next semester break I did an internship in the Museum für Kommunikation (museum of communication, the former postal museum) in Berlin. They were building up their new permanent exhibition, and so, „unfortunately“, I had to take a break from my studies for one semester because they signed me as project assistant. It was a thrilling time and I learned many, many things about exhibitions, research, textual work, copyright questions, object handling and troubleshooting.

I went back to my studies in May 2000 but from this project on there was never a time I haven’t worked for a museum or similar institution. I was working as a freelancer as a side job during my studies. It were different jobs but most of them were linked with special exhibitions. So I learned much about the encoding machine Enigma, Prussian military, clay bricks, paper manufacturing, the agricultural development in the state of Brandenburg, paraments and church history, the human brain and screw manufacturing.

I finished my studies in the spring of 2002 and kept working as a freelance museum professional, mainly for the Deutsche Museum in Munich and for the cathedral museum in Brandenburg/Havel. Alongside I was looking for a time contract or permanent job in a museum. One day when I was searching job announces on the internet a very known name popped up: The Landesmuseum für Technik und Arbeit was searching a curator for their permanent exhibition on synthetic materials and their collection of chemistry objects. Feeling I had nothing to lose, I sent an application, considering my chances very dim, because they searched for a specialist in chemistry. Very much to my surprise they invited me for a job interview and in February 2003 I was back in my „old“ museum which felt like coming home.

Developing Banana Key Rings (from left to right): Polypropylene let the key ring break too easy, blue was the wrong color, polyethylene with yellow color was just perfect.

Developing Banana Key Rings (from left to right): Polypropylene let the key ring break too easily, blue was obviously the wrong color, polyethylene with yellow color was just perfect.

The permanent exhibition on synthetic materials included some injection molding machines that were still working. So when the museum showed a special exhibition on bananas we managed to find a local manufacturer of molding forms who designed, manufactured and donated us a molding form for a banana key ring. It was great fun for the demonstration technicians and me to find the right synthetic material and the right color to have a perfect banana. We had white, pink and blue bananas and even one that looked like a rotten banana because the temperature was too high and it burnt a little. After a while we were able to produce perfect yellow polyethylene banana key rings. Visitors loved it. (Sorry for the side note, but for it’s not a registrar’s story, I won’t have the possibility to tell it elsewhere.)

As a side note: The little blue banana is travelling the world as a geocaching travelbug, see http://www.geocaching.com/track/details.aspx?guid=0bbfcf4f-c2e6-4f21-8539-ab73e54b9dfa

As a side note: The little blue banana is travelling the world as a geocaching travelbug and is recently in Sweden…

Being the curator for synthetic materials meant not only curatorial work, but also a lot of registrar’s work. There was a large collection of magnetic tapes dating back to the very first developments from 1934 until the present time and it needed to be sighted and documented. Most difficult was the research on how to store them and how to save the information on them – a problem that is still not solved to a satisfying extend.

As you can imagine time past quickly and it was only a two year contract. In my second year there the Landesmuseum announced the position of the „Depotverwalter“ (administrator of outside storage facilities). Having again nothing to lose, I applied and was chosen. This marks the point where I switched completely from exhibition work to collection work.

It was much later, after we had managed the closing of one of our storage facilities and the relocation of the collection in the remaining two storage halls in 2006, when I tried to explain to an American colleague what my occupation was. I searched the internet and digged out two job descriptions: one of a collection manager and one of a registrar. Deciding my occupation had more to do with the practical issues like physically moving the collection I chose collection manager. Later on I realized that the using of the terms differ from institution to institution, and I’m doing a lot of data base and loan work as well, so I’m a registrar, too.

That’s it, folks! That’s how I became – or realized I was – a registrar.

 

 

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"Various" is not a category, and "object" is anything

Accession and Category: encoding or collections division

Each of these 3,000 objects of Mexican Folk Art need - and have - a category.Thanks to Aleida Garcia for the picture.  www.imasonline.org

Each of these 3,000 objects of Mexican Folk Art needs -and has- a category. Thanks to Aleida García for the picture.  www.imasonline.org

In the work of a museum collections registrar, finding accession encodings and a category for each object in your collection is indispensable. They are more than one number, for themselves carry a large amount of information, or open the door to more details.

These codes are a “QR” avant la lettre. Their use in software management and control of collections allows that they become starting points for numerous computerized search criteria; search fields of the software may include all numbering and terminology that contain these encodings.

The code or accession number is used universal and indispensable, the category seems to be less appropriate for some museums. However, I give more attention to this second part. While the code or accession number usually refers to the year in which an item entered the collection, sequentially for each calendar year [for example 2012.0034], the category defines object type, purpose and meaning. The category should be not an encoding that is used for aesthetic concerns or some supposed superiority or natural value, cultural or naturalcultural (artistic, scientific, technological, religious, etc.). A categorization can or should include as many subcategories as necessary. OBJECT TYPES, for example:

[PAINTings / ABStracts-0148];

[FURniture / CONsole-0025];

[VEHicles / AUTOmotives / TRUcks-0012];

[TOOLs / HAMmer-1135];

[CLOcks-0982];

[TAPestries-0023];

[PRINt / POSter-1128];

[CLOTHing / SHIrt / MALe / AFRican-0089];

[LITURgical / CHAlice / GREEk / ORTHOdox / CHURch-0051];

[MUSic / INSTRuments / WIND instruments / HEBrew-0129];

[MACHine TOOls / PERCussive / DRIll-0023]…

I refer here only to cultural and technological objects, due to my lack of knowledge about the natural areas, biological or mineral.

I typed in uppercase “OBJECT TYPES” because that little word, when used improperly, generates false information, vague and too generic, which is unacceptable for a museum collection. The same goes for the little word “VARIOUS” (Miscellaneous). Every object, of whatever type (natural, cultural, technological or naturalcultural) has a name and belongs to a genre, type, species, family, etc. This applies even when it comes to intangible cultural heritage or intangible natural heritage. This holds true for everything in the registrar’s universe, which means that he / she should be well aware of this fact and give indeep thought to the classification of every object he / she has in the collection. This means that the regsitrar should cooperate closely with curators and researchers, or even manufacturers, who know more of that object and possible categorizations than the registrar. In codings per category should always be an appropriate term for categorization or division. And if the existing categories in the collection don’t have a place for this type of object: create one! A good collection management software allows and encourages, as a good manager, a good healer and a good registrar.

In my work as a logger I never categorized an object as “Various”, but corrected and relocate some existing cases that were filed as such. Same goes with the truism category “objects”. Obviously, everything is an object! (at least until you create the “Museum of Thoughts and Feelings” … The recorder is in trouble there …).

I have seen cases, for example in a museum of Latin America, in which part of its collection (which appears on their website) is categorized as “Objects”. Even almost a year ago I made some comments and suggestions, but until now I got no response.

The correct title or generic name of an item are a must: I found a case in which an item was called “Armchair with two armrest” … A quick check in books reassured me that a chair that has two armrest is called Armchair … And a bit of reasoning helped me reconfirm that skateboards have rolls, because…

Registrars in museum collections can and should be able to open their schemes and reasoning in order to do their job properly, efficiently and creatively, adapting to the circumstances and type (Category) of the object that needs to be accessioned and documented in the collection. A good registrar must remain critical!

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How I became a museum registrar I

The artist that became a registrar – and is now professor

Fernando Almarza Rísquez

Fernando today, in front of the ILAM in Costa Rica.

Fernando today, in front of the ILAM in San José, Costa Rica.

I studied fine arts for four years, and developed an activity as an artist in three exhibitions. Later I studied graphic design for two years, having worked briefly as an assistant designer. I was then 26 years old, and had some knowledge of art history and aesthetic sensibility.

In 1986 I began studying art history in college (BA, MA History Art), and I saw a notice posted requesting an assistant to the registrar at the Museum of Contemporary Art in Caracas (MACC, in spanish), Venezuela. Required studies art history, knowledge of art handling, conservation, English, organizational skills, responsibility, etc. I submitted my CV. I did the interview rigor, including the translation of a press report that made the museum on a grand exhibition of the English sculptor Henry Moore few months earlier.

This was in April 1986. I was excited but worried because there was another candidate who studied Arts in England and had excellent English. But on the 28th I was called to give me the good news that I had been selected for the position. Very happy, I started on 2 May.

I had some “advantage” because I knew quite well the largest museums of Caracas, and much of its permanent collections, including the Museum of Contemporary Art itself. The English translation was done very well, as I concentrated on the Spanish translate ideas and concepts rather than to translate word for word. Anyway, I began my career, and to date (December 2012). I have accumulated 26 years of continuous experience, always intense study. Common sense has led me to investigate how different objects are registered, whether cultural, or technological, natural or naturalculturales.

I was at the MACC until 1993, after which I began to provide advice to other museums of Caracas and Venezuela, where I developed a record structure and current computerized cataloging. In 2006 I started writing articles in newspapers and magazines specialized museological on that experience, and develop virtual catalogs for some museums of the Western world. Since 2007 I started as a professor at the Latin American Institute of Museums (ILAM, in spanish), sited in Costa Rica, where I teach courses online and face on the same subject, plus related topics.

I have always held to reflect on our profession, and I am actively linked with institutions and professionals from many countries.

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High in the sky

This story reached me by email after I asked a little about the amazing photos that I saw. Sharon McCullar is the Curator of Collections at the Lakeshore Museum Center, Muskegon, USA. She recommend to imagine her hanging over the rail of the lift bucket trying to yell the story down to an interested passerby while reading the story. 🙂

Lakeshore Museum Center Curator of Collections Sharon McCullar, Archivist Beryl Gabel and city of Muskegon lift operator washing and waxing the top statue of the Soldiers and Sailors Monument(70 feet tall) in downtown Muskegon Michigan. See story for details.

Hackley Park is an important focal point for downtown Muskegon Michigan.  The park was dedicated on Memorial Day, May 30, 1892 .  Charles H. Hackley, a prominent local lumber mill owner, purchased the land and paid for a Soldiers and Sailors Monument to commemorate the service of Muskegon County citizens during the American Civil War (1861-1865).  The 76 foot tall granite monument includes five bronze statues and was designed by Italian-born architect Joseph Carabelli.  Around the base are a sailor, cavalryman, infantryman and artilleryman.  On the top of the pedestal stands a 14 foot goddess of Victory figure.  The monument bears the inscription: “Not conquest, but peace – To the soldiers and sailors who fought and to all patriotic men and women who helped to preserve our nation in the war of the rebellion.”Four more statues were commissioned by Charles H. Hackley and installed on the four corners of Hackley Park on Memorial Day, 1900.  They are sculptures of prominent Civil War persons.  President Abraham Lincoln, Admiral Farragut were made by sculptor Charles Niehaus.  General U.S. Grant and General William T. Sherman were made by J. Massey Rhind.

Lakeshore Museum Center Curator of Collections Sharon McCullar, Archivist Beryl Gabel and city of Muskegon lift operator washing the Cavalryman statue on the Soldiers and Sailors Monument in downtown Muskegon Michigan. This statue is about 20 feet off the ground, but we still wear our safety harnesses and gear. The operator has to be pretty skilled to get us close without dinging the statue.

In 1997 -1998 the statues were conserved by McKay Lodge Fine Arts Conservation of Oberlin, Ohio.  The Lakeshore Museum Center teamed with the City of Muskegon to develop a simple maintenance plan to help preserve the restored statues.  Part of that teamwork is that our curatorial staff (meaning me, the Curator of Collections, and other curatorial staff as they are available) works with the City to give the statues a wash and a light coat of wax each year.  We schedule this in early September of each year. It is usually mild weather with favorable relative humidity and temperature conditions.  If it is too hot the wax does not set up, but if it is too cold the washing step is very uncomfortable and the wax is difficult to apply evenly.The wash removes surface grime and gives us a chance to inspect the statues for damage or deterioration. We use a mild detergent recommended by the conservator and fairly soft scrub brushes.  The light coat of wax provides a thin layer of protection against the grime and makes it easier to remove it next year.  We don’t attempt any more aggressive measures, since we are not metal conservators.  It takes about 4 hours per statue depending on the conditions.  A warm day with a slight breeze helps the statues to dry quickly.  Wasp nests hidden in the folds of the sculpture is a very unpleasant surprise.  I have angered a number of very large spiders as well with a soapy bath.

To access the statues, the City of Muskegon provides a tall lift – we have to get 80 feet into the air to reach the tip-top of Victory.  This takes a skilled operator and nerves of steel.  It can get pretty windy that high in the air – especially if there is a storm coming in across Lake Michigan.  Maneuvering around the statues and the granite base also takes skill.  We need to get close enough to work effectively, but not bang into the statues with the lift bucket.  The bucket sways quite a bit – by the end of the week I resemble a tipsy sailor as the world sways no matter if I am on the lift or not.  But the views of Muskegon Lake, the city and Lake Michigan are spectacular!

Text and pictures: Sharon McCullar

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A registrar needs a flexible mind

The professional practice requires to keep up to date. You have to “think outside the box”, without constraining into one thought pattern or routine, especially when there are situations that require reflection and need to be addressed with a flexible mind. The registrar of the permanent collection of a museum should be especially flexible. Continue reading

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A misterious "pen"

A misterious pen

It can be part of a registrar’s work to find out, what an artifact actually is. It might sound strange but there are many objects in this world that might leave you clueless if you never saw them before. This pen is such an object that began as a “What-is-it”, an unidentified object with unknown use. This is a story about how the object got its name and meaning back.

As a registrar you start with looking at the object to find out about its use and if possible about its context. In this case it was among a donation of a radio ham which suggested that it might be something you use for fixing a ham radio equipment or something. Our closest guess was that it was a circuit tester, but somehow this explanation didn’t satisfy us.It was too far away from the circuit testers we knew and already had in our collection. If in doubt, it’s best to ask. So we send a request over the mailinglist of the RCAAM with the following picture and description:

disassembled pen

while working on a donation from a radio ham we came across this really weird item.

It is about 6,7 inches long, the diameter is 0,44 inches. It has a clip on the side like to attach it to one’s shirt pocket. You can turn the red plastic knob at the rear end in a 90 degrees angle until it gives a clicking sound. You can twist off the red thing with the metal bolt at front end, so you can insert two AA-batteries in the shaft. Inside of the red transparent plastics thing at the front you can see that the metal bolt is soldered to something inside the pen and also soldered with a little lamp (not betting on anything, but it seems to be a light bulb, not LED) inside.

As we all know, networking works. No one came up with a better guess than a electrical continuity tester, but one colleague pointed us to an electronics shop in Berkeley/California/USA saying: “These folks would be able to answer just about anything regarding electronic devices”.

The answer came within hours, straight and clear:

Hi

I think it’s a Buzz-it.
It’s a signal injector                

Bob Lasher

http://www.antiqueradios.com/forums/viewtopic.php?t=812

Now we knew it was a kind of small oscillator to analyze what part of a radio didn’t work. We even had pictures of a similar device including a short manual.

I think it’s a great example that working with collections is never boring. It includes a great deal of detective’s work and sometimes even international collaboration.

Angela

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