Two Questions For Registrars/Collections Managers

Dear colleagues,

I sure would like to be warned if humidity rises from 27 % to 43 % within 10 minutes!

I sure would like to be warned if humidity rises from 27 % to 43 % within 10 minutes!

I like to pick your brains, experience, gut feelings… It has to do with the data loggers I’m currently building and testing.
We all have our set temperatures and humidity levels we don’t want the values to drop beyond or go above. We sure want to know if the humidity level in our storage for metal objects exceeds 55% or the temperature drops beyond 11 °C (51.8 °C). So it’s quite logical that we want our device to send us a warning when this happens.

But there is something other we sure would like to know about: we all know that the most harm is done to objects by sudden change in the climate. Sudden drops or rises in temperature and/or humidity. Those changes might stay well between our given ranges but happen so fast we sure want to hear about as soon as it happens. On the other hand: if we get warnings too often we will grow numb towards them. So, I try to find a good middle ground and that’s why I’m asking you to state your opinion:

Imagine you had a device that warns you about sudden climate changes within a 10 minutes time span on your prefered channel (email, twitter, cell phone), what would you pick as trigger value?

What would you choose as a trigger value for relative humidity change within 10 minutes in your storage?

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What would you choose as a trigger value for temperature change within 10 minutes in your storage?

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Build Your Own Data Logger – Arduino, the Datalogger-Shield and the Wiring

Sorry for the delay continuing this series. Actually, part of the delay had to do with developing an hands-on for explaining how gears work on a bicycle together with a colleague, using an arduino…

So, the basis of the logger is an arduino, which we presented lately as the “thing that can do things“. There are several arduino platforms depending on what you want to do. For our project we chose an arduino uno:
Photo by Clic17 via Wikipedia, CC-BY-SA 4.0Photo by Clic17 via Wikipedia, CC-BY-SA 4.0

Now, an arduino uno can do much more than just reading sensor data like we want to do, but it’s rather easy to make projects real without having to solder anything, it comes with a quite easy to understand coding language and there is a broad international community experimenting with it, so you probably find answers to your questions at the official arduino forum https://forum.arduino.cc/ or somewhere else on the web.

To work with an arduino you will connect the sensor and other devices you need to the ports of the arduino. You got digital ports (0 to 13), analog ports (A0 to A5) and some ports for connecting to power (marked 3.3 V, 5 V and GND). We take a close look on what we connect how later on.

First, we need another useful device, a data logger shield. So, what is a shield you ask? Well, as your arduino comes out of the box, it is a generalist. It can do anything, from showing the bike speed to logging your climate data. You connect it to all the parts you need for your specific project. Depending on the project, this can be a lot of wires, resistors, capacitors, switches… So, for some specific tasks you need for certain projects some fine people have developed boards that have everything you need on them and which you can connect to the arduino by simply “clicking” it on. So, the shield sits on the arduino like a backpack, is ready to perform certain tasks and you still have a reasonable amount of ports for your specific task, although some ports are now used for the connection.

And what is a data logger shield? Well, look here:

Taken from Adafruit website https://www.adafruit.com/product/1141

Taken from Adafruit website https://www.adafruit.com/product/1141


A data logger shield has two very useful devices: a SD card reader to log your data for further use and a real time clock (RTC). We need a real time clock because an arduino is incredibly dumb. When we tell it what time it is, it just remembers it as long as it got power. When we disconnect it from the power source it immediately assumes that it’s 0 o’ clock. The RTC has a small battery on board that safeguards the arduino remembers the time even when disconnected.

When we clicked the data logger shield to the arduino we can start wiring our logger. We can do that by soldering the wires directly to the shield, which comes with a convenient hole matrix for this task, or we can use a little breadboard and breadboard cables to do the wiring like in our example. For long-term use, I’d prefer soldering because it is less vulnerable to bad contacts. You can see the exact wiring in this scheme:

logger

The data pin of the sensor is connected to digital port 9, the green LED over a 100 Ohm resistor to digital port 8, the red LED over a 200 Ohm resistor to digital port 7. The “buckled (short) legs” of the LEDs, which are the minus pole, and the ground pin of the DHT22 are connected to the GND port. The power pin of the DHT22 and the data pin over a 10 K Ohm resistor are connected to the 5 V power port.

For our logger, we mounted the breadboard with the sensor and the two LEDs on the outside of the casing, while arduino and shield are inside of the casing. You can see the breadboard wires being connected from the inside to the outside:

DatLog_2

Finally, we need something that allows us to push the reset button in case we want to restart the arduino. In our case we used a q-tip with a broad plastic peg on one end.

Next up, we will take a look at the coding for our logger.

Angela Kipp

More Posts on this topic:
A thing that can do things – Taking a look at the Arduino from the perspective of a collections specialist
Build Your Own Data Logger – Quick Start Guide
Build Your Own Data Logger – The Sensor, Heart of the Logger

This post is also available in Russian translated by Helena Tomashevskaya.

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The Mountains And The Shrubbery – A Reflection on ICOM Milano 2016

shrubbery2When I was traveling back from the ICOM conference in Milan to Germany through the majestic landscape of the Alps I made an observation: While I was able to admire the calm beauty of the mountains with mansions and small farm houses I was unable to capture this silent beauty on camera. My camera, doing what it is specialized to do, captured everything that was there, including the shrubbery close to the train tracks that at times blocked the view of the landscape. I must admit that I wasn’t really aware of this shrubbery before I tried to capture the mountain view on camera.

It occurred to me that this observation in many ways reflected some of my thoughts and concerns with the large ICOM conference in Milano. There were over 40 specialized working groups, including my own, CIDOC. There were the specialists for textile collections, the specialists for glass museums, the specialists for money museums,… I know this specialization is really helpful to discuss the special issues that arise with special collections and special tasks in the museum and I love those conferences where I meet fellow specialists to swap ideas and horror stories. However, in the context of this meeting, it felt odd. Here, where all the specialists were together, there would have been room to discuss across professions about the big picture, about issues and challenges that might need a broader approach across professions. Instead, each specialized group clogged together to do their own thing. Each kept focusing on the shrubbery before their eyes instead of seeing the mountains.

Maybe it bothered me because the CIDOC group is the one that was initialized in the 1950’s to care for everything concerning information in museums. So, a rather broad approach was intended, which resounds well with the fact that documentalists and registrars are often the information hub in their institutions. Improving work-flow and gathering, structuring and providing all kinds of knowledge is natural to us. However, there we are, sitting and discussing specialized documentation frameworks and definitions while next door specialists in collections management, education or small museum administration struggle with issues we don’t know of – and where we might have ideas on how to help. On the other hand, the fresh pairs of eyes from colleagues outside our own profession could help us see if we still have the right focus on what we do or if we are missing important developments. As specialists we, like the camera, are probably focusing automatically on the shrubbery right before our eyes. However, unlike the camera, as human beings we are able to refocus on things that are farther away – but we might need someone who points us to the mountains and all the other details that are in the distance.

shrubbery1

I wish we could have more discussions at these conferences about the most pressing issues of each profession. I know that some working groups with closely related topics are already doing this, but I’m thinking of a broader collaboration. I was glad to have the chance to talk with quite a few colleagues outside my own profession (I was especially glad to meet Linda Norris from the Uncataloged Museum in person!) and so many issues needing a common approach arose that I will touch just a few to provoke your own thoughts:

When educators are thinking about how to tell difficult stories let us think about how we can retrieve information to help them in our databases. If museums are places that focused for too long on just a small well-off part of society, chances are that our documentation is equally biased – we need help to develop methodologies to improve it. If part of our history is vanishing because we only have it on magnetic tape let us think about how we can save it – not as a task for specialized conservators but as a common task for all to think about which information should be saved first and how we can make sure that we focus on long-term stability in saving our data in the future. If Social Media has become an important branch of interaction with our communities – how can we document and use this input and how can we provide information in a way that our community can find and use it?

Let us think about how we can foster more exchange across professions – at the large conferences as well as in our own institutions.

Angela

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UPDATE: All Webinars of the Management 101 Series now available on the C2CC Website

A short follow-up to our announcement in September:

Now all recordings of the “Getting a Grip on Collections Management” webinar series are available to listen to on the Connecting to Collections Care website, together with the slides and additional materials for download:

shoes

Webinar 1: Basic Condition Reporting


Deborah Rose Van Horn

Basic Condition Reporting

artifact-morgue_edit

Managing Previously Unmanaged Collections: A Survival Guide for Messes Great and Small


Angela Kipp

Managing Previously Unmanaged Collections: A Survival Guide for Messes Great and Small

files

Webinar 3: There’s a Form for That: Documenting Your Collections


Beverly Balger Sutley

There’s a Form for That: Documenting Your Collections

russian-dolls_edit

Webinar 4: A Place for Everything and Everything in Its Place: Conducting (and Maintaining!) a Collection Inventory


Maureen McCormick

A Place for Everything and Everything in Its Place: Conducting (and Maintaining!) a Collection Inventory

And there are many, many more helpful and free resources to be discovered in the Connecting to Collections Care Archives: http://www.connectingtocollections.org/archives/

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Collections Put to The Test – New German Resource on Audits

Audits in collections – the opportunity to make a clean sweep, to correct old sins in documentation and look for the condition of our treasures. But where to begin and how to keep the project going? Lina Lassak did her bachelor thesis on this topic. And because there is no recent German resource about it, she made a handbook out of it, which she made available for free on Zenodo, a platform for publishing scientific texts https://zenodo.org/record/157342#.V-u2gslo2tc. I asked her about the development of this project:

handbuchThe origins where my field-related internship in the fifth semester, which I did in the winter 2014/15 at the Ägyptische Museum Berlin (Egyptian Museum of Berlin). This internship is integral part of the Museumskunde (museum studies) course plan to graduate as a bachelor at the Hochschule für Technik und Wirtschaft Berlin (university of applied sciences in technology and economy). During this time I learned how audits are done by the staff at the Egyptian Museum. During my studies I already realized how much fun I had working with a database and in a museum storage area and that’s probably why the audit suited me especially fine. I helped taking photos and measurements as well as cross-checking data with the old paperwork. While I did some research for my internship report I realized that there was no recent literature on this topic. So the topic of my bachelor thesis was set.

While I researched for my thesis I continued helping with the audit at the Ägyptische Museum and found two guidelines for the process: There was Hans-H. Clemens: “Inventur im Museum. Rekonstruktion und Modernisierung traditioneller Sammlungsverwaltung – ein Praxisleitfaden” (Inventory in the museum. Reconstruction and modernisation of traditional collections management – a guideline for the practice) and then there was “Spectrum 3.1 Sonderheft 5″ (Spectrum 3.1 Special Issue 5” by the Institut für Museumsforschung der Staatlichen Museen zu Berlin – Preußischer Kulturbesitz (Institute for Museum Research of the Berlin State Museums – Prussian Cultural Heritage Foundation). But the first one is a bit outdated because it barely mentions digitization and the second just describes the process. What I also discovered was that there was a whole bunch of different terms for the same process and that nearly every state in Germany had some kind of directive for audits in place, but staffers didn’t know exactly how to put it into practice.

After graduating as a bachelor both supervisors of my thesis, Prof. Dr. Kähler and Dr. Zorn, suggested to develop a handbook out of it. That is what I did in the past year, supported by Dr. Zorn, and now I was able to publish it on Zenodo.

This handbook is no directive on how to do a proper audit, but a basic guide that helps to develop a handbook for the own audition project, tailored to the needs of each individual collection, as well as for the actual audit. That’s why it doesn’t focus only on archaeological objects but also includes examples of other artifacts. MuseumPlus is used as the example for the Collections Management System, but the data fields should be easy to transfer to every other system. The Ägyptische Museum is used as a detailed example because that’s where my experience comes from and because the colleagues there have developed and modified their own handbook for years. The steps can be transferred to all kinds of collections. I am trying to provide some assistance and help feeling confident when using a software.

Lina Lassak

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A shout out to our colleagues in Poland!

Polish flag via pixaby.com

We are delighted to learn that in April this year the Polskie Stowarzyszenie Inwentaryzatorów Muzealnych, Polish Museum Registrars Association, was founded. They have a blog (http://inwentaryzatorzy.blogspot.de/) and already translated two of our articles into Polish:
CIDOC 2016 – W dokumentacji kluczowi są ludzie (“CIDOC 2016 – Documentation is about people” by Angela Kipp) – translated by Marcin Mondzelewski
Rola inwentaryzatora muzealnego w procesie wypożyczania zbiorów (“The Museum Registrar as Loans……” by Derek R. Swallow) – translated by Natalia Ładyka

We wish our Polish colleagues best of luck with their work!

This post is also available in Italian translated by Marzia Loddo.

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A Registrar’s Harvesting Season

Labels: Rhubarb-Vanilla 2016.1, Rhubarb-Orange 2016.1, Rhubarb-Orange 2016.1 and Cucumber 2016.1

Labels: Rhubarb-Vanilla 2016.1, Rhubarb-Orange 2016.1, Rhubarb-Orange 2016.2 and Cucumber 2016.1

This post is also available in Italian translated by Marzia Loddo.

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Free Webinar Series:
Management 101: Getting a Grip on Collections Management

There’s a great series of free webinars coming up, organized by the Connecting to Collections Care Online Community (http://www.connectingtocollections.org/). The topics are different aspects of collections management, the webinars run always 2:00 to 3:30 p.m. Eastern Daylight Time (time zone of New York):

shoes

September 15, Webinar 1: Basic Condition Reporting


Deborah Rose Van Horn

Basic Condition Reporting

artifact-morgue_edit

September 22, Webinar 2: Managing Previously Unmanaged Collections: A Survival Guide for Messes Great and Small


Angela Kipp

Managing Previously Unmanaged Collections: A Survival Guide for Messes Great and Small

files

September 29, Webinar 3: There’s a Form for That: Documenting Your Collections


Beverly Balger Sutley

There’s a Form for That: Documenting Your Collections

russian-dolls_edit

October 4, Webinar 4: A Place for Everything and Everything in Its Place: Conducting (and Maintaining!) a Collection Inventory


Maureen McCormick

A Place for Everything and Everything in Its Place: Conducting (and Maintaining!) a Collection Inventory

You can either register for each individual webinar on the webinar’s page or you can register for all four webinars here (and earn a Credly badge if you attend them all):

Management 101: Getting a Grip on Collections Management

Of course, I feel especially honored to be part of a series where the other sessions are held by people I’ve been looking up to for years.

Hope to ”see“ some of you there!

Angela

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Packing Shoes for Conferences and Other Somewhat Serious Thoughts on Professional Footwear

by Janice Klein, Executive Director, Museum Association of Arizona on June 08, 2016, originally published on the AASLH Blog

I just spent five days in Washington, D.C., at the American Alliance of Museums Annual Meeting and, while I am sure there were many things I should have been doing to prepare myself for the intensity of the information and social overload that was ahead, I found myself focusing on shoes as I prepared for the conference.

Here’s the thing about women’s shoes and conferences. You really can’t wear daytime “business” shoes for two days in a row since they are just not designed for all the walking and standing you need to do. So if you’re going to a two-day conference you need two different pairs of daytime shoes. You also need a pair of comfortable walking-around/traveling shoes, and if you’ve got an evening party you also want a pair of dressy shoes. We’re now up to four pairs of shoes for two days. Stupid, right?

shoes7To be honest there are comfortable business shoes for women, but they can be prohibitively expensive and frankly, don’t tend to be very fashionable. And yes, you can wear comfortable shoes, but no matter what color they are, they pretty much always look like comfortable shoes.

Flats in a variety of styles and colors are increasingly available, and generally are better for the walking around part (although still may not give enough support for standing for long periods of time), but when you’re only five feet tall like me, at least a little bit of heel is required to hold your own with taller colleagues.

And here’s another thing. I, like many other women—and lots of men, too—really, really like shoes. I’m sure there’s a sociological, if not psychological doctoral dissertation to be written here, but it is undeniable that shoes are fun. Honestly, would Sex and the City really have been so popular if they were all wearing running shoes the way women actually do in New York City?

shoes11For the most part my male colleagues can manage with one, or maybe two pairs of shoes, no matter how long a conference lasts. To be fair, I have noticed that men are beginning to wear comfortable shoes, too, but then again, who looks at men’s shoes? And while we’re on the subject of men’s and women’s clothing, most conference spaces set their temperature controls to be comfortable for men in suits and ties. That means the rest of us get to wear a variety of sweaters, jackets and the ever-indispensable shawl. My guess is that it is conference-going women who are responsible for the continued success of the pashmina.

Ruby-Slippers-pin-e1464901309781I have now developed the habit of laying out all the possible shoes I could wear and then slowly narrowing down my choices to a mere three or four (and the outfits that would go with them). Several years ago, when I was doing some last minute shoe-shopping I hit upon one possible solution. When asked by the eager young salesman what I was looking for, I almost said “the Ruby Slippers.” And then I realized, that was exactly what I needed. They fit Dorothy perfectly, they went with everything (although she never actually changed her clothes), were obviously comfortable enough to walk long distances and even dance in, ensured everyone’s success, and got her home safely. I never found the shoes, but I do have a Ruby Slippers pin that I wear often at conferences.

When I told people I was writing about women’ shoes and conferences, I didn’t know whether this was going to be funny, angry or satirical. So many women – and men – I talked to had their own shoe stories that I realized what I have to say is clearly affirming for me and my colleagues. So, no, it is not stupid to pack four pairs of shoes—or more—for a two-day conference. Unless, of course, you do happen to own the Ruby Slippers.

[Editor’s note: The author has provided supporting evidence in the form of pictures of AAM attendees’ feet. These can be seen below.]

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CIDOC 2016 – Documentation is About People

As I was sorting my notes from the CIDOC conference in Milano1 I discovered that, unlike my notes from other conferences, it was hard to separate the sessions from one another and to separate my personal conversations with colleagues from the presentations and discussions at the conference. So, I gave up on summarizing the different sessions I attended and took a look at the big picture. Was there a leading theme, something that played a part in all sessions and discussions? Well, yes, there was, and, a little bit to my surprise it wasn’t something like “we need to contextualize our data more” or “we need better standards” or “we need to do more marketing for our profession”. The leading theme – at least for me – was: “Good documentation starts with people doing it and is only good if it is useful for people.”

Colleagues enjoying the opening ceremony of ICOM 2016 Milano at Castello Sforzesco.

Colleagues enjoying the opening ceremony of ICOM 2016 Milano at Castello Sforzesco.

Take the presentation of Alexandre Matos about implementing standards in some museums in São Paulo: the translation of the SPECTRUM standard into Portuguese, the localization of it for the local needs and the implementation of some of the standards in three museums was made possible by people doing it – included, and maybe the most important of all, by people in the State Secretary who were convinced that having standards in museum documentation is a good and necessary thing. How many good projects towards professionalization in our sector are blocked because officials don’t deem them necessary?

It’s the same with other projects like developing a combined and enhanced textile thesaurus out of the diverse ones that already exist at the HTW in Berlin, or the “International Image Interoperability Framework (IIIF)” (http://iiif.io/) developed in Yale to support the work of researchers, or the experiences from automating processes in a museum library in Zambia. It all comes down to people who take the initiative to improve existing processes or to develop new ones – and not simply for the joy of doing it, but with their audiences and colleagues in mind.

Presentation ”Spreading the word: explaining what Museum Documentation is - and why it is important“ (photo via @CIDOCevents)

Presentation ”Spreading the word: explaining what Museum Documentation is – and why it is important“ (photo via @CIDOCevents)

As a collections manager among documentalists I halfway expected that I would feel strange. After all, while I use our database often, my job is more about taking an object out of the location it tells me than about thinking about thesauri and definitions. But I discovered that the topics discussed where highly relevant to my own work. Maybe it struck me most in the presentation “Mind the gaps: missing connections in museum documentation” given by Michael Jones. He described the issue that in research there are often missing links because you either search for something in the archives or in the object database or in the picture archive, but you don’t find the relations between the items found. So, while you might find the diary of an expedition in the archives, you might miss that there are specimen found during this expedition in the storage area and pictures of the crew in the picture archive. It struck me, because it’s one thing we do often in our own database in the TECHNOSEUM. Whenever I find a connection between two artifacts I will document this connection in our database. When we have archival material about an object or it is mentioned in a book it is often already referenced in the object catalog entry. If an object was shown in a special exhibition, you will find the label text in our database. I always took this high amount of interlinking done for granted, nothing I gave a second thought. It was only here, at the CIDOC conference, that I learned that this isn’t something that goes without saying. And again, the reason that it is available are people. People working in documentation at the TECHNOSEUM who chose a database software that was able to provide such linking between different categories of material and who created field sets and implemented processes that make it easy for everybody to make such connections.

A project that immediately grabbed my attention and fascinated me was the “Encyclopaedia of Museum Practice” (http://cidoc-dswg.org/ ) that was initialized by Jonathan Whitson-Cloud. It is a project aimed at developing a multilingual wiki on museum terminology so everybody working in the field all over the world can look up terms and understand what they mean. We had a fruitful discussion about the project and some hands-on tries on the software. I shared some of the experiences we had at Registrar Trek with working multilingual. Again, this project is highly dependent on people just taking a heart and start adding terms and providing translations, so here I want to encourage you, the reader, to create a user account and start filling the “Encyclopaedia” with content!

Marzia Loddo and I at the Museo Nazionale della Scienza e della Tecnologia "Leonardo da Vinci"

Marzia Loddo and I at the Museo Nazionale della Scienza e della Tecnologia “Leonardo da Vinci”

Maybe what I will remember most about the trip to Milan is the people I met and the conversations I had. And again, the topics of documentation played a role. When you are meeting with an art historian like Rupert Shepherd at the “Porta Nuova” in Milan you might learn that for a renaissance researcher this place is somewhere else than for the common tourist collections manager. Yes, terminology is important but we managed to find each other and fellow documentalist Susanne Nickel to enjoy a good Italian dinner together! Of course, there’s nothing better than swapping documentation horror stories with fellow documentalists and I did so with many colleagues I had never met so far or knew only via the internet – and with people I haven’t seen for quite a while. It’s funny that you might work next town for years but you need to go to Italy to see each other and have a cup of coffee or a glass of wine together. And I learned that nothing stops a Registrar Trekker! Marzia Loddo, one of our Italian translators, and I managed to meet each other although a couple of incidents including a broken washing machine tried to hinder us!

It was great fun, thank you Milan and maybe we meet each other while working on the “Encyclopaedia”?

Best wishes
Angela

This post is also available in Polish, translated by Marcin Mondzelewski, the translation originally appeared on the blog of the Polish Museum Registrar Association http://inwentaryzatorzy.blogspot.de/.

  1. You might like to take a look at the hashtag #CIDOC2016 on twitter to find what people found noteworthy while attending the conference.
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