Tag Archives: registrar

Cotton gloves? White or blue jeans gloves?

Why do registrars use white gloves? Well, so you can see when they are dirty! “Registrars do it with gloves on”, this is almost a slogan.

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“Registrars do it with their gloves on”
taken from here

All collection objects pass through the hands of the registrar and his / her team of assistants, from the very day of accessioning until they leave for exhibition or lent. And a good registrar never allows anyone to touch the objects without very clean white gloves or gloves with nonslip rubber bullets, also very clean, if the objects are heavy or slippery.
UPDATE 2013/01/15: Forget about the rubber bullets. As you can see in the comments section that’s not best practice. Use of nitrile gloves – or nylon gloves with nitrile palms for the heavy artifacts – is much better.

They are white cotton gloves, they are not blue jeans!

I remember about 20 years ago I gave several pairs of clean white gloves to a new apprentice of mine, explaining how to use them and why, and so on. The next day the assistant came with gloves dyed dark green; this apprentice said to me: “well, this way one doesn’t see the dirt on them.” Please… that’s mentally having blue jeans

All of us know we can wear a blue jeans several days (Oh, c’mon, who doesn’t?), you won’t see much dirt… (as they are dark blue). But the white gloves used to handle objects are white for exactly that reason: to see when they are dirty and so one can exchange them immediately for clean ones and don’t handle the next object with dirty gloves. Imagine to handle objects in the collection with dark gloves “one doesn’t see the dirt on” and the damage and stains that occur to the objects handled.

We can say that if there is a symbol for museums registrars worldwide it’s a pair of white gloves! This holds especially true to registrars who handle art, documents or archaeological artifacts. It is not just a smart advertising idea of the company that sell those shirts. The Mid-Atlantic Association of Museums in the USA have a project called the “White Gloves Gang”, where registrars, collection managers, arcivists, museum studies students… help one day voluntarily in a chosen museum with a collections project.

The “White Gloves Gang” would be a suitable name for registrars and collection managers worldwide…

Fernando Almarza Rísquez

This text is also available in French translated by Kelsey Brow.

Serious business

Which way is up? No way to get it right with these signs…

Yes, a registrar’s work is serious business. All those valuable objects in our collection, all those tasks in documenting, we registrars are very serious and no-nonsense, right? Right! Why is it then that sometimes at a meeting you see the registrar’s team caught in helpless giggling? Because our job is crammed with unintended humor!

I remember that one day a crate for an exhibition arrived that said “This side up” on two totally different sides. Unfortunately, I haven’t taken a picture. You can imagine how happy I was to receive the picture on the left hand side taken by Noel Valentin of El Museo del Barrio, New York.

Not to mention the humor you can take out of data base entries. How about “Knife with missing blade and missing haft”? I guess it’s a smart way to tell us that this object was a total loss. Or a note I found in the “condition” field of our data base saying “needs vacuuming”. We have the vacuum cleaner always at hand so I guess it took more time making the entry than actually vacuuming the object… And then there are condition reports. I remember a colleague mailed she actually found “ugly, but durable” in one report.

"Close door! Because of climate" Registrar's do something against climate change!

“Close door! Because of climate” Registrar’s do something against climate change!

I love stupid inscriptions best. I try to make photos every time I see something stupid written on something. I lost a personal favorite, a box which was marked with “Vorsicht Inhalt” (“Caution content!”). It turned out that it contained a fire extinguisher for a car and the inscription was a warning not to throw away the box (which was a box for a bottle of wine) because there was a valuable still undocumented artifact inside! Well, from the inscription I expected something with at least asbestos or quicksilver…

What I found is the one you can see on the right hand side which reads “Close door! Because of climate”. Of course we all know what was meant by this sign: the door should be kept shut because of the temperature and the relative humidity that has to be kept stable in the room behind. But somehow, with all the discussions about climate change… well, it looks like a quite simple solution.

Apparently, I’m not the only one who is fond of unintended humor concerning registrar’s work. Take a look at this wonderful film “Stuff Museum People Say” that the Atlanta History Center made: http://www.youtube.com/watch?v=IhAJiz2ixuY In 1:23 you can see a scene quite typical for a registrar: a staff member hurts herself and the registrar shouts “Bleed away from the artifacts!”

Oh yeah, and then there are the failures when it comes to storing objects. Liz Walton made a blog out of this: Art Storage Fail. Enjoy, and if you have something that fits: submit it to her.

Let me close this post with two unintentionally humorous postcards I received from our chimney sweeper. Our outside storage collection deposits are not staffed 24/7. He learned this from the many, many times he came to do the yearly check-up and nobody was there. So now he sends a postcard first to make an appointment. The first one I received read: “I’m coming February 25 at 10:15 a.m. or on the following days”. After he didn’t show up on the 25 I called him up to make the appointment for February 26, 11 o’ clock and everything went fine. The following year I received a postcard “We are coming in February. Please do not wait, we will call you to make an appointment.” Again, all went fine after we phoned but until today I can’t get the picture out of my head of someone waiting the whole February for a chimney sweeper to arrive…

Angela

How I became a museum registrar II

A vagabond in the museum field

Angela Kipp

picture by Bernd Kiessling

View of my recent working place.
HDR photo by Bernd Kießling

This should better read: How I realized that I was a registrar, but let’s start at the beginning…

I always loved old stuff and I climbed castles and went to museums as long as I can remember. So it was somehow logical that I chose museum studies when school was finished. By the way, my job center agent considered it a very dumb idea… Anyway, I decided to study in Berlin, at the „Fachhochschule für Technik und Wirtschaft“ (FHTW, University of Applied Sciences). This meant that I had to do 6 months of internship at a museum or archive to fulfill the entry requirements.

I did this in the Landesmuseum für Technik und Arbeit (museum for technology and work) in Mannheim. This was the first time I came into contact with the work in museum collections because one of my tasks was to document a collection of about 500 tin cans, reaching from very tiny medication containers to large coffee containers.

The advantage of this internship was not only that I was accepted as a student of museum studies in Berlin in the fall of 1998, but also that I had a museum job in my first semester break. The Landesmuseum für Technik und Arbeit had an exhibition on „coffee, how to make it and how it tastes“. I was a combination of a visitor guide and a bartender, explaining how to roast coffee at a roasting machine and afterward selling cups of coffee to the visitors. When there was nothing to do I documented coffee machines and coffee mills and I can still give you a five minute lecture on the principle of the „recirculating percolator“ and why it’s a dumb idea to brew your coffee with it.

In my next semester break I did an internship in the Museum für Kommunikation (museum of communication, the former postal museum) in Berlin. They were building up their new permanent exhibition, and so, „unfortunately“, I had to take a break from my studies for one semester because they signed me as project assistant. It was a thrilling time and I learned many, many things about exhibitions, research, textual work, copyright questions, object handling and troubleshooting.

I went back to my studies in May 2000 but from this project on there was never a time I haven’t worked for a museum or similar institution. I was working as a freelancer as a side job during my studies. It were different jobs but most of them were linked with special exhibitions. So I learned much about the encoding machine Enigma, Prussian military, clay bricks, paper manufacturing, the agricultural development in the state of Brandenburg, paraments and church history, the human brain and screw manufacturing.

I finished my studies in the spring of 2002 and kept working as a freelance museum professional, mainly for the Deutsche Museum in Munich and for the cathedral museum in Brandenburg/Havel. Alongside I was looking for a time contract or permanent job in a museum. One day when I was searching job announces on the internet a very known name popped up: The Landesmuseum für Technik und Arbeit was searching a curator for their permanent exhibition on synthetic materials and their collection of chemistry objects. Feeling I had nothing to lose, I sent an application, considering my chances very dim, because they searched for a specialist in chemistry. Very much to my surprise they invited me for a job interview and in February 2003 I was back in my „old“ museum which felt like coming home.

Developing Banana Key Rings (from left to right): Polypropylene let the key ring break too easy, blue was the wrong color, polyethylene with yellow color was just perfect.

Developing Banana Key Rings (from left to right): Polypropylene let the key ring break too easily, blue was obviously the wrong color, polyethylene with yellow color was just perfect.

The permanent exhibition on synthetic materials included some injection molding machines that were still working. So when the museum showed a special exhibition on bananas we managed to find a local manufacturer of molding forms who designed, manufactured and donated us a molding form for a banana key ring. It was great fun for the demonstration technicians and me to find the right synthetic material and the right color to have a perfect banana. We had white, pink and blue bananas and even one that looked like a rotten banana because the temperature was too high and it burnt a little. After a while we were able to produce perfect yellow polyethylene banana key rings. Visitors loved it. (Sorry for the side note, but for it’s not a registrar’s story, I won’t have the possibility to tell it elsewhere.)

As a side note: The little blue banana is travelling the world as a geocaching travelbug, see http://www.geocaching.com/track/details.aspx?guid=0bbfcf4f-c2e6-4f21-8539-ab73e54b9dfa

As a side note: The little blue banana is travelling the world as a geocaching travelbug and is recently in Sweden…

Being the curator for synthetic materials meant not only curatorial work, but also a lot of registrar’s work. There was a large collection of magnetic tapes dating back to the very first developments from 1934 until the present time and it needed to be sighted and documented. Most difficult was the research on how to store them and how to save the information on them – a problem that is still not solved to a satisfying extend.

As you can imagine time past quickly and it was only a two year contract. In my second year there the Landesmuseum announced the position of the „Depotverwalter“ (administrator of outside storage facilities). Having again nothing to lose, I applied and was chosen. This marks the point where I switched completely from exhibition work to collection work.

It was much later, after we had managed the closing of one of our storage facilities and the relocation of the collection in the remaining two storage halls in 2006, when I tried to explain to an American colleague what my occupation was. I searched the internet and digged out two job descriptions: one of a collection manager and one of a registrar. Deciding my occupation had more to do with the practical issues like physically moving the collection I chose collection manager. Later on I realized that the using of the terms differ from institution to institution, and I’m doing a lot of data base and loan work as well, so I’m a registrar, too.

That’s it, folks! That’s how I became – or realized I was – a registrar.

 

 

"Various" is not a category, and "object" is anything

Accession and Category: encoding or collections division

Each of these 3,000 objects of Mexican Folk Art need - and have - a category.Thanks to Aleida Garcia for the picture.  www.imasonline.org

Each of these 3,000 objects of Mexican Folk Art needs -and has- a category. Thanks to Aleida García for the picture.  www.imasonline.org

In the work of a museum collections registrar, finding accession encodings and a category for each object in your collection is indispensable. They are more than one number, for themselves carry a large amount of information, or open the door to more details.

These codes are a “QR” avant la lettre. Their use in software management and control of collections allows that they become starting points for numerous computerized search criteria; search fields of the software may include all numbering and terminology that contain these encodings.

The code or accession number is used universal and indispensable, the category seems to be less appropriate for some museums. However, I give more attention to this second part. While the code or accession number usually refers to the year in which an item entered the collection, sequentially for each calendar year [for example 2012.0034], the category defines object type, purpose and meaning. The category should be not an encoding that is used for aesthetic concerns or some supposed superiority or natural value, cultural or naturalcultural (artistic, scientific, technological, religious, etc.). A categorization can or should include as many subcategories as necessary. OBJECT TYPES, for example:

[PAINTings / ABStracts-0148];

[FURniture / CONsole-0025];

[VEHicles / AUTOmotives / TRUcks-0012];

[TOOLs / HAMmer-1135];

[CLOcks-0982];

[TAPestries-0023];

[PRINt / POSter-1128];

[CLOTHing / SHIrt / MALe / AFRican-0089];

[LITURgical / CHAlice / GREEk / ORTHOdox / CHURch-0051];

[MUSic / INSTRuments / WIND instruments / HEBrew-0129];

[MACHine TOOls / PERCussive / DRIll-0023]…

I refer here only to cultural and technological objects, due to my lack of knowledge about the natural areas, biological or mineral.

I typed in uppercase “OBJECT TYPES” because that little word, when used improperly, generates false information, vague and too generic, which is unacceptable for a museum collection. The same goes for the little word “VARIOUS” (Miscellaneous). Every object, of whatever type (natural, cultural, technological or naturalcultural) has a name and belongs to a genre, type, species, family, etc. This applies even when it comes to intangible cultural heritage or intangible natural heritage. This holds true for everything in the registrar’s universe, which means that he / she should be well aware of this fact and give indeep thought to the classification of every object he / she has in the collection. This means that the regsitrar should cooperate closely with curators and researchers, or even manufacturers, who know more of that object and possible categorizations than the registrar. In codings per category should always be an appropriate term for categorization or division. And if the existing categories in the collection don’t have a place for this type of object: create one! A good collection management software allows and encourages, as a good manager, a good healer and a good registrar.

In my work as a logger I never categorized an object as “Various”, but corrected and relocate some existing cases that were filed as such. Same goes with the truism category “objects”. Obviously, everything is an object! (at least until you create the “Museum of Thoughts and Feelings” … The recorder is in trouble there …).

I have seen cases, for example in a museum of Latin America, in which part of its collection (which appears on their website) is categorized as “Objects”. Even almost a year ago I made some comments and suggestions, but until now I got no response.

The correct title or generic name of an item are a must: I found a case in which an item was called “Armchair with two armrest” … A quick check in books reassured me that a chair that has two armrest is called Armchair … And a bit of reasoning helped me reconfirm that skateboards have rolls, because…

Registrars in museum collections can and should be able to open their schemes and reasoning in order to do their job properly, efficiently and creatively, adapting to the circumstances and type (Category) of the object that needs to be accessioned and documented in the collection. A good registrar must remain critical!

How I became a museum registrar I

The artist that became a registrar – and is now professor

Fernando Almarza Rísquez

Fernando today, in front of the ILAM in Costa Rica.

Fernando today, in front of the ILAM in San José, Costa Rica.

I studied fine arts for four years, and developed an activity as an artist in three exhibitions. Later I studied graphic design for two years, having worked briefly as an assistant designer. I was then 26 years old, and had some knowledge of art history and aesthetic sensibility.

In 1986 I began studying art history in college (BA, MA History Art), and I saw a notice posted requesting an assistant to the registrar at the Museum of Contemporary Art in Caracas (MACC, in spanish), Venezuela. Required studies art history, knowledge of art handling, conservation, English, organizational skills, responsibility, etc. I submitted my CV. I did the interview rigor, including the translation of a press report that made the museum on a grand exhibition of the English sculptor Henry Moore few months earlier.

This was in April 1986. I was excited but worried because there was another candidate who studied Arts in England and had excellent English. But on the 28th I was called to give me the good news that I had been selected for the position. Very happy, I started on 2 May.

I had some “advantage” because I knew quite well the largest museums of Caracas, and much of its permanent collections, including the Museum of Contemporary Art itself. The English translation was done very well, as I concentrated on the Spanish translate ideas and concepts rather than to translate word for word. Anyway, I began my career, and to date (December 2012). I have accumulated 26 years of continuous experience, always intense study. Common sense has led me to investigate how different objects are registered, whether cultural, or technological, natural or naturalculturales.

I was at the MACC until 1993, after which I began to provide advice to other museums of Caracas and Venezuela, where I developed a record structure and current computerized cataloging. In 2006 I started writing articles in newspapers and magazines specialized museological on that experience, and develop virtual catalogs for some museums of the Western world. Since 2007 I started as a professor at the Latin American Institute of Museums (ILAM, in spanish), sited in Costa Rica, where I teach courses online and face on the same subject, plus related topics.

I have always held to reflect on our profession, and I am actively linked with institutions and professionals from many countries.

A registrar needs a flexible mind

The professional practice requires to keep up to date. You have to “think outside the box”, without constraining into one thought pattern or routine, especially when there are situations that require reflection and need to be addressed with a flexible mind. The registrar of the permanent collection of a museum should be especially flexible. Continue reading